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The Mail Manager option provides you with a number of ways to
manage the email accounts you have on your account. If you have
set up Mailing Lists for your account, you can also manage them
using this tool.
Create a New
Mailbox
If your account has unassigned email accounts still available,
then you can create new email accounts. The number of mailboxes
allowed on your account depends on the package you have purchased.
If you have used all available email accounts, and require more,
contact us at: support@fastwebserver.com
and we will assign more mailboxes to your account for a small
fee.
To create a new mailbox, select the "New Mailbox" link
on the main screen of your Mail Manager.
This will take you to the "New Mailbox"
page where you can enter the required information about your new
email account. Enter the name of the mailbox in the "Input
Username" field, and enter the password in both the "Input
Password" and "Re-enter Password" fields. When
this is completed, simply click the "Add" button.
Upon clicking "Add" a message will be
displayed indicating that the user was added correctly. The new
email account has now been created and is available for editing
at any time.
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Editing
and Deleting E-mail Accounts
Some aspects of the mailboxes on your account may
be edited. E-mail accounts can be set up to forward to other mail
accounts or to have automatic responses generated when mail is
received by the original account. Additionally, the Mail Manager
allows you to delete e-mail accounts and change their passwords.
Note: Changing a Password in
the Mail Manager will not be reflected in your account password.
These passwords are ONLY for email accounts and will not affect
the password used to login to your account. To change this password,
see the Control Panel Option "Change Password" and
read Chapter
8 for more details.
To edit an existing Email Account, click on its
link found in the list under "Accounts" on the main
Mail Manager page. This will open the Mailbox options page where
you can modify any of that mailbox's editable features.
Clicking on the "Change Password for mailbox1@yourdomain.com"
link will take you to the "Change Password" Page where
you must enter the new password and re-type it before submitting.
This process results in an immediate change of password for that
mailbox.
Clicking on the "Delete
mailbox1@yourdomain.com" link will delete that mailbox.
The delete process will take you to a confirmation screen before
actually removing the email account.
Below these links, there are three options available
for forwarding the mail addressed to this mailbox:
- Forward email addressed to mailbox1@yourdomain.com
to the mailbox1 mailbox on the
yourdomain.com server.
This option forwards mail addressed to the address to the same
address on the server. This is the default setting that allows
for normal mail processing.
- Forward email addressed to mailbox1@yourdomain.com
to other address(es) within yourdomain.com:
Using this option gives you the ability to have mail addressed
to this mailbox forwarded to any other mailboxes on the server.
You must specify at least one mailbox by clicking the checkbox
next to it. You may select as many mailboxes on the server as
you wish.
- Forward email addressed to mailbox1@yourdomain.com
to address(es) outside your domain (e.g. mailbox1@aol.com).
This option allows you to forward the mail addressed to this
mailbox to email accounts not on this server. You must enter
the email addresses you would like to receive these emails in
the text field below. Enter one email address on each line of
this text field.
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Sending and receiving mail is not executed in the Control Panel.
The mail tools and utilities available in the Control Panel are
merely ways of setting up email accounts and mailing lists on
your account's server. To send or receive mail, use your normal
email client configured to retrieve mail from, and send mail through,
your domain mail account. For more information on email clients,
and properly configuring them to work with your domain email accounts,
see Chapter 6.
Creating a Mailing
List
Before you can create and manage mailing lists on your account,
you must install the Mailing List program. This is done with
the Mailing List option of your control panel. Once you have
completed this installation process, you may return to the
Mail Manager option where there will be links allowing you
to create and manage your mailing lists. For more information
on the Mailing List option, consult Chapter
14.
To create a new mailing list, click on the "New List"
link found on the left hand side of the page. This will take you
to a screen prompting you to enter a name for the mailing list.
Type whatever name you would like here and click the "Add"
button. A new screen appears, indicating the list is created and
displaying instructions for subscribing to and unsubscribing from
the mailing list.
Select the "Home" link at the top left
hand side of the screen. This will open the main Mail Manager
page and refresh the display so that the mailing list you just
created will appear on the left below the "Mailing List"
heading.
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Editing
Your Mailing Lists
To manage a specific mailing list on your account,
click on its link below the "Mailing List" heading on
the left hand side of the Mail Manager screen. The following screen
will then be displayed:
From this page you can begin to configure a new
mailing list, or edit the settings of an existing mailing list.
Enter the email address of the person to be in charge of maintaining
this mailing list in the "Maintainer email address"
box, and assign them a password in the "Maintainer's password"
box below it. In the last field, enter the maximum number of messages
allowed to be stored in the archive of the mailing list. Click
the "Edit" button to save these settings.
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Managing
Your Mailing Lists
For the management features of your mailing list,
click on the "Mailing List Manager" link at the top
of this page. A window entitled "XCommand" will appear.
Many of the fields on this page are commands that
you can actually execute on your mailing list. Simply select the
command you would like to perform, enter any required information,
and click the "Execute XCommand" button. The XCommands
work as follows:
Edit Mailing List Options: these
include the Maintainer Email and Password. If you have not already
created these or edited them on the "Edit Mailing List"
page, you may do so here.
Show List of Subscribers: this
command will email a complete list of your mailing list's subscribers
to the maintainer's email address. Before this command can be
performed, the maintainer email address and password must be entered
above.
Show List Log: this command will
email the complete list log to the maintainer's email address.
Again, this command can only be executed if the maintainer's email
address and password are entered in the boxes above.
Wipe List Log: will clear out the
list log of this mailing list. Be sure that the maintainer email
address and password are entered first. This command will send
an email notification when it has been successfully completed.
Search List of Subscribers for a near match:
will look up a specific email address in your list of subscribers.
Once execute this command, the search results will be emailed
to the maintainer email address.
Subscribe and Unsubscribe: If you
would like to either subscribe or unsubscribe, enter the email
address in question, and select one of these two options by clicking
on the radio button next to it. A confirmation message will be
sent to the address listed in the Maintainer e-mail field.
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Administering
Your Mailing Lists
To administer to a mailing list, click the "Administer
mailinglist1" link
on the "Edit Mailing List" page. From here you have
the choice of making your mailing list a Newsletter, Subscriber-Only
List, or a Moderated List.
Newsletter: as a Newsletter, your
list will only be usable by you the moderator. Others will not
be able to send mail to be distributed by the list. It is a good
way to distribute one message to many of your mailing list subscribers.
Subscriber-Only List: only people
who have deliberately subscribed to the mailing list can send
mail to or receive mail from the list.
Moderated List: mail from the list
is screened by the moderator, and if appropriate, edited or deleted
before being sent to all subscribers of the list.
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